2019 Info

Registration Procedure
  1. Each team must register with the bid competition by Friday January 25th, 2019, 14:00:00 CST. Teams must choose a team name, team leader, as well as a team g-mail and email their registration form to the following email address: register.bidcomp2019@gmail.com. Please ensure team names adhere to a professional standard, as the team names of the winners will be printed on award letters and certificates. All team members must read the confidentiality contract and provide their name and signature on the registration form. Each team member is also responsible for sending the Privacy Statement/Photo Release form.
     
  2. Registration to the "Plans Room" will be communicated at a later date during the registration period. An email will be sent to each team’s gmail with instructions and subsequent steps. If you have not received instructions as of Friday January 25th, 2019 please contact the Bid Competition Committee at the email address noted above.
     
  3. Each team must have a mentor acting as an advisor to their team. Mentors may counsel only one (1) registered team and must be in the construction industry. College and University Professors are not eligible as mentors, however, professors may coach any team associated with their respective school. Teams must obtain their mentor and email a signed “Mentor Declaration Form” by Tuesday February 19th, 2019, 23:59:59 CST.


Closing Time

The bid closing times and dates are as follows:
Phase 1 (Hardcopy Submission of Bid)

Phase 2 (Electronic Submission of Bid)
Commercial Submission (Price)

Phase 3 (Electronic Submission of Bid)
Emailed to Executive Team (Designated)
Bid Form and supporting commercial content:



Awards and Prizes

The following prizes will be awarded at the Gala event:

1st Place - Most Accurate and Complete - $2000
2nd Place - Most Accurate and Complete - $1000
3rd Place - Most Accurate and Complete - $500

1st Place Closest to Target - $1000
2nd Place Closest to Target - $500
3rd Place Closest to Target - $250

1st Place Innovation - $1000
2nd Place Innovation - $500
3rd Place Innovation - $250

1st Place Most Professional - $1000
2nd Place Most Professional - $500
3rd Place Most Professional - $250



Important Dates
Proponent Registration Open January 8, 2019, 10:00:00 CST
RFP Open - Documents accessed through Plans Room January 28, 2019
Intent to Submit Declaration Deadline February 5, 2019, 17:00:00 CST
Mentor Assistance Form Deadline February 5, 2019, 23:59:59 CST
Mentor Declaration Form Due February 19, 2019, 23:59:59 CST
Deadline for Questions March 20, 2019, 15:00:00 CDT
Deadling for Issuing Last Addendum March 27, 2019, 11:00:00 CDT
RFP Closing - Phase 1
(Hardcopy Technical Submission)
March 26, 2019, 14:00:00 CDT
RFP Closing - Phase 2
(Electronic Commercial [Price] Submission)
March 27, 2019, 14:00:00 CDT
RFP Closing - Phase 3
(Electronic Supplementary Commercial Submission)
March 28, 2019, 14:00:00 CDT
Notification of Proponents' Stage 1 Status April 3, 2019, 14:00:00 CDT
Appeal for Non-Compliance Deadline April 4, 2019 14:00:00 CDT
Awards Gala / Selection of Preferred Proponent April 16, 2019, 15:00:00 CDT
Appeal of Award Deadline April 17, 2019, 16:00:00 CDT
Substantial Completion Date TBD

**NOTE: Failure to meet the prescribed deadlines will automatically eliminate you from winning the prize category of "Most Professional Bid" and may disqualify you from the competition.

Click here for an example of a previously submitted Bid Report for the TCIC Simulated Bid Comptetition



Bid Registration Documents

- Instructions to Bidders
- Team Registration Form / Confidentiality Agreement
- RFI Template
- Privacy Statement/ Photo Release Form
- Mentor Declaration Form
- Mentor Application Form

Please download and read the documents in this section. Fill out the registration form and e-mail it to register.bidcomp2019@gmail.com. Mentor Declaration and Mentor Application forms are to be e-mailed to 2019bidcompmentorshipdirector@gmail.com. Due dates for each form respectively can be found in the 'important dates' section above.